Available Roles & Permissions¶

Dxtra provides nine predefined roles for different team functions. Each role has specific permissions based on common responsibilities in privacy management.

Role Summary¶

Role	Description	Access Level
Owner	Complete platform control including billing and user management	Full
Business Owner	Platform oversight with billing access	High
Admin	Day-to-day operations without billing access	High
Data Protection Officer	Compliance oversight and DPIAs	High
Data Controller	Define processing purposes and legal basis	Medium
Developer	Technical implementation and API access	Medium
Agency/Reseller	Multi-client management	Medium
Member	Basic operational access	Limited
Auditor/Regulator	Read-only compliance verification	Read-only

Permission Matrix¶

Organization Management¶

Feature	Owner	Business Owner	Admin	DPO	Data Controller	Developer	Agency	Member	Auditor
View organization	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Update organization	Yes	Yes	Yes	Yes	No	No	No	No	No
Delete organization	Yes	Yes	Yes	No	No	No	No	No	No
Manage users	Yes	Yes	Yes	No	No	No	No	No	No
Billing access	Yes	Yes	No	No	No	No	No	No	No

Privacy Operations¶

Feature	Owner	Business Owner	Admin	DPO	Data Controller	Developer	Agency	Member	Auditor
View data subjects	Yes	Yes	Yes	Yes	Yes	No	Yes	View	View
Manage data subjects	Yes	Yes	Yes	Yes	Yes	No	Yes	No	No
Processing activities	Yes	Yes	Yes	Yes	Yes	No	Yes	View	View
Privacy notices	Yes	Yes	Yes	Yes	Yes	No	Yes	View	View
Consent management	Yes	Yes	Yes	Yes	Yes	No	Yes	View	View

Compliance & Reporting¶

Feature	Owner	Business Owner	Admin	DPO	Data Controller	Developer	Agency	Member	Auditor
Compliance reports	Yes	Yes	Yes	Yes	Yes	No	Yes	View	Yes
DPIAs	Yes	Yes	Yes	Yes	Yes	No	Yes	No	View
Audit logs	Yes	Yes	Yes	Yes	View	No	Yes	View	Yes
Breach notifications	Yes	Yes	Yes	Yes	No	No	Yes	No	View

Technical & Integration¶

Feature	Owner	Business Owner	Admin	DPO	Data Controller	Developer	Agency	Member	Auditor
API keys	Yes	No	Yes	No	No	Yes	Yes	No	No
Integrations	Yes	Yes	Yes	No	No	Yes	Yes	View	View
Webhooks	Yes	No	Yes	No	No	Yes	Yes	No	No
File scanning	Yes	Yes	Yes	Yes	Yes	Yes	Yes	No	Yes

Role Details¶

Owner¶

Complete platform authority with access to all features.

Use for: CEO, Privacy Director, platform administrator
Permissions: Everything including billing and user management
Limit to: 1-2 individuals per organization

Business Owner¶

Strategic oversight with billing access.

Use for: Business decision makers, executives
Permissions: Billing, user management, privacy oversight
Note: Similar to Owner but may have future feature restrictions

Admin¶

Day-to-day operational management.

Use for: Privacy managers, operations leads
Permissions: Most platform features except billing
Note: Primary role for privacy team leads

Data Protection Officer¶

Specialized compliance role for designated DPOs.

Use for: Designated DPO, compliance officers
Permissions: Compliance operations, DPIAs, audit oversight
Note: Aligns with GDPR Article 39 responsibilities

Data Controller¶

Legal authority for defining processing purposes.

Use for: Legal representatives, processing decision makers
Permissions: Processing activities, legal basis configuration
Note: Read access to most compliance data

Developer¶

Technical implementation and integration access.

Use for: Software developers, technical implementers
Permissions: API keys, integrations, webhooks, file scanning
Note: Limited privacy operations access

Agency/Reseller¶

Multi-client management for service providers.

Use for: Privacy consultants, agencies, resellers
Permissions: Client management, privacy operations
Note: Access scoped to assigned clients only

Member¶

Basic operational access for team support.

Use for: Privacy coordinators, junior staff
Permissions: Read access to most data, limited write access
Note: Default role for new team members

Auditor/Regulator¶

Read-only access for external compliance verification.

Use for: External auditors, regulatory inspectors
Permissions: Full read access to compliance documentation
Note: Assign temporarily for audit duration only

Choosing a Role¶

Situation	Recommended Role
New privacy team member	Member (upgrade if needed)
Privacy team lead	Admin
Technical integration work	Developer
Compliance audit	Auditor/Regulator
Designated DPO	Data Protection Officer
Executive oversight with billing	Business Owner
Full platform control	Owner