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Last updated: 2026-04-06
Guide

Advanced Dashboard Features

Additional dashboard capabilities for privacy compliance management.

Two-Factor Authentication

Dxtra supports TOTP-based two-factor authentication:

  1. Navigate to Settings in the dashboard
  2. Enable TOTP through security settings
  3. Configure an authenticator app (Google Authenticator, Authy, etc.)
  4. Save backup codes securely

Data Protection Impact Assessments

DPIA Management

The dashboard includes DPIA workflow support:

Templates:

  • Standard DPIA templates with structured sections
  • Section-based completion workflow
  • Document attachment storage

Process:

  1. Create a DPIA from a template
  2. Complete each assessment section
  3. Attach supporting documentation
  4. Track completion status
  5. Export completed DPIA as PDF or DOCX

When a DPIA is Required

DPIAs are required under GDPR Article 35 for:

  • High-risk data processing activities
  • Large-scale special category data processing
  • Systematic monitoring of public areas
  • Automated decision-making with legal effects

Security Breach Management

Breach Notice System

Document and track data breaches from the dashboard:

Field Description
Title Breach description
Description Detailed breach information
Breach Date When breach occurred
Notification Date Supervisory authority notification
Affected Subjects Number of affected data subjects
Status Current breach status

Breach Response Workflow

  1. Log breach in the system with details
  2. Assess breach severity and impact
  3. Document affected data subjects
  4. Record supervisory authority notification (72-hour requirement under GDPR)
  5. Document data subject notification if required
  6. Track remediation actions

Help Center / FAQ Management

Manage FAQ content for your Transparency Center:

  1. Navigate to Help Center in the dashboard
  2. Create FAQ items with question, answer, and category
  3. Set display order for each item
  4. Publish items to make them visible in the Transparency Center widget

FAQ items appear in the Transparency Center for data subject self-service.

Document Export

Export Formats

The dashboard supports exporting compliance documents:

  • PDF -- Privacy notices, DPIAs, compliance reports
  • DOCX -- Editable policy documents

AI-Assisted Document Generation

The dashboard includes AI tools for document drafting:

  • Privacy notice generation
  • Policy document drafting
  • Assessment content suggestions

Human Review Required

AI-generated content requires human review before use. Always verify generated documents against your organization's specific requirements and legal obligations.

Team Management

User Invitations

Invite team members to your data controller organization:

  1. Navigate to Settings > Team
  2. Enter the invitee's email address
  3. Select a role for the team member
  4. Send the invitation

Role Assignment

Available roles for team members:

Role Description
Admin Full administrative access
Business Owner High-level oversight
Data Protection Officer DPO compliance access
Data Controller Processing management
Developer API access and integrations
Auditor / Regulator Read-only audit access
Agency Reseller Multi-client management

Dashboard Widgets

Home Dashboard

The home page displays overview widgets:

  • Data Subjects -- Total data subjects and recent activity
  • Compliance Issues -- Open compliance issues requiring attention
  • Rights Requests -- Pending and recent rights requests
  • Consents -- Consent statistics

Assurance Page

Compliance assurance widgets:

  • Processing Purposes -- Processing purpose summary
  • DPIA Status -- Assessment completion status
  • Breach Notices -- Recent breach documentation