Compliance Issue Tracking¶

Track and manage compliance issues for your organization through manual issue logging and assessment workflows.

Overview¶

Dxtra provides tools to manually track compliance issues, conduct privacy impact assessments, and maintain compliance documentation.

Core capabilities:

• Manual compliance issue logging with status tracking
• Data Protection Impact Assessment (DPIA) templates
• Compliance document upload and management
• Compliance framework configuration

Issue Tracking¶

Creating Compliance Issues¶

Manually create and track compliance issues that require attention within your organization.

Managing Issues¶

1. Create compliance issues with a description and priority
2. Track issue status through wait and done states
3. Dismiss issues that are no longer relevant
4. Review open items from the compliance dashboard

Data Protection Impact Assessments¶

When a DPIA is Required¶

DPIAs are required under GDPR Article 35 for:

• High-risk data processing activities
• Large-scale special category data processing
• Systematic monitoring of public areas
• Automated decision-making with legal effects

Conducting a DPIA¶

1. Select the appropriate DPIA template
2. Complete each section with relevant information
3. Document risks, safeguards, and mitigation measures
4. Obtain necessary approvals (DPO, senior management)
5. Store the completed DPIA for regulatory compliance
6. Review and update when processing changes

Compliance Framework Configuration¶

Configure organizational compliance framework settings:

Document Management¶

Upload and manage compliance-related documents:

1. Navigate to Settings > Compliance Documents
2. Upload compliance files (PDF, DOCX)
3. Tag documents with compliance metadata
4. Access documents through the compliance interface

Supported document types:

• Privacy policies and notices
• Data processing agreements
• Standard Contractual Clauses
• Completed DPIAs
• Vendor assessments
• Security certifications
• Audit reports

Breach Notification¶

For data breach management:

1. Navigate to Security Breach Notices in the dashboard
2. Create a new breach notice with the 5-tab wizard
3. Document breach details, assessment, and affected subjects
4. Track notification timeline (72 hours for GDPR)
5. Record all actions taken and mitigation measures

Recommended Workflows¶

Weekly:

• Review open compliance issues
• Update issue status as work progresses
• Add new issues identified through operations

Monthly:

• Review data processing activities for changes
• Update compliance framework configuration
• Check data subject rights request backlog

Quarterly:

• Review and update DPIAs for material changes
• Conduct compliance document audit
• Assess vendor compliance status

Annually:

• Complete comprehensive compliance review
• Update all privacy documentation
• Conduct staff training

Related Documentation¶

• Processing Activities -- Register and manage processing activities
• Rights Requests -- Manage data subject rights requests
• Retention Policies -- Define data retention schedules
• Audit Logging -- Activity audit trails

For compliance assistance, contact support@dxtra.ai.