Publish a privacy notice¶

During Dxtra onboarding, the AI engine generates a jurisdiction-specific privacy notice tailored to your business context. This guide walks you through reviewing, editing, and publishing your generated notice to the Transparency Center.

Where your notice comes from¶

After you complete the onboarding questionnaire, Dxtra's AI automatically generates a privacy notice based on:

• Your industry and business model
• Jurisdictions you operate in
• Data collection and processing practices you described
• Applicable regulations (GDPR, CCPA, PDPA, LGPD, PECR, etc.)

Every generated document passes a five-point quality gate before it reaches your dashboard: word count verification, required section checks, completeness scoring, placeholder detection, and structural analysis.

Your draft notice appears in the Notices, Policies & Agreements section of your dashboard, ready for review.

Notice formats¶

Dxtra generates your privacy notice in three formats, each designed for a different context:

Full privacy notice — The complete, detailed privacy policy covering all required disclosures. This is your primary compliance document and the version published to your Transparency Center.

Overview notice — A condensed summary highlighting the key points (what data you collect, why, and how users can exercise their rights). Useful for embedding on landing pages or linking from email footers.

Quick-look notice — A short-form, plain-language summary designed for mobile screens and quick scanning. Provides essential information with links to the full notice for details.

All three formats are generated automatically and kept in sync. When you update the full notice, the overview and quick-look versions update to reflect the changes.

Review the AI-generated notice¶

Access your generated privacy notice:

1. Log in to your Dxtra dashboard
2. Navigate to Notices, Policies & Agreements in the sidebar
3. Find your generated notice (shows as "Draft — AI Generated")
4. Click to open and review the generated content

Understanding the sections¶

Your notice is organized into standard sections covering:

• Information we collect — Data categories collected from users, with specifics based on your integrations and processing activities
• How we use your data — Processing purposes and lawful bases (consent, legitimate interest, contract, legal obligation)
• Data sharing — Third parties who access personal data, including processors you onboarded in Dxtra
• International transfers — If you transfer data across borders, the safeguards in place
• Your rights — Data subject rights under applicable laws, with specific deadlines (one month for GDPR, 45 days for CCPA)
• Data retention — How long different data types are retained, based on your configured retention periods
• Security — Your data protection practices (encryption, access controls)
• Cookies and tracking — Tracking technologies, consent categories, and how users manage preferences
• Children's data — If applicable to your business, how you handle data from minors
• Contact — How users can reach your privacy team, including DPO contact if applicable

Each section reflects your specific business practices based on onboarding answers and the processors and integrations you have configured.

Make edits if needed¶

Edit the generated notice to match your exact practices:

Edit specific sections¶

1. Select the section you want to revise
2. Click Edit to modify the content
3. Review the generated text — Dxtra's AI provides context-aware content based on your configuration
4. Make changes as needed to match your actual practices
5. Click Save to preserve your edits

When to regenerate instead of editing¶

If significant business context changes, regenerate your notice rather than editing individual sections:

• You added major new data processing activities or integrations
• You expanded to new jurisdictions or markets
• You changed your data retention or deletion policies
• You restructured how you share data with third parties

Click Regenerate with AI to create a fresh notice incorporating your updated context. Regeneration uses one of your monthly AI regeneration credits (quota varies by plan).

Multi-language support¶

Dxtra generates your privacy notice in multiple languages based on your plan:

Dxtra uses expert-curated legal terminology glossaries to ensure translations use the correct legal terms for each jurisdiction (not just literal translations).

To configure languages:

1. Go to Settings > Organization > Languages
2. Select the languages you need
3. Click Generate translations for your privacy notice
4. Review each language version before publishing

All language versions are published together to the Transparency Center. Visitors see the notice in their browser's preferred language, with a language selector to switch manually.

Preview and validate¶

Before publishing:

1. Use the Preview tab to see the notice as visitors will experience it
2. Check the desktop view to verify layout and readability
3. Check the mobile view to ensure responsive design works
4. Review the PDF version to see how it renders as a downloadable document

Dxtra validates your notice against applicable regulations:

• GDPR requirements — Mandatory disclosures (Articles 13 and 14) verified
• CCPA/CPRA requirements — Required categories, rights disclosures, and "Do Not Sell" language checked
• Regional compliance — Jurisdiction-specific requirements verified for all your configured regions

Address any compliance warnings before publishing.

Publish to the Transparency Center¶

Publish your notice to make it publicly available:

1. Click Publish
2. Confirm your notice is accurate — you see a final review summary
3. Select your publication method:
   • Transparency Center (recommended) — Publishes to your privacy hub at transparencycenter.dxtra.ai or your custom subdomain
   • Embed code — Generates a web component snippet to embed on your website
   • PDF link — Generates a shareable PDF URL

Your notice is now live and accessible to visitors through the Transparency Center.

Embedding on your website¶

To embed the privacy notice directly on your site:

<script src="https://transparencycenter.dxtra.ai/assets/index.js" type="module"></script>
<transparency-center
  data-controller-id="YOUR_DATA_CONTROLLER_ID"
  data-view="privacy-notice">
</transparency-center>

Replace YOUR_DATA_CONTROLLER_ID with your Data Controller DID (found in Settings > Organization > Account Details).

For full embedding options, see Embed as web component.

Manage versions and updates¶

Dxtra tracks all notice versions automatically:

• View history — See all published versions with dates and who published them
• Compare versions — Highlight changes between any two versions side by side
• Revert if needed — Roll back to a previous version

When to update¶

Update your notice when:

• Your data practices change (new integrations, new processing purposes)
• You add new jurisdictions or regulations
• You update service providers or processors
• Regulatory requirements change (new laws, updated guidance)
• Annually, as part of your privacy program review

Edit the current notice, then click Publish to create a new version. The previous version is archived automatically. The Transparency Center always displays the latest published version.

Notifications¶

When you publish a new version, Dxtra can notify data subjects who have previously interacted with your Transparency Center (if you have this feature enabled). This helps demonstrate proactive transparency.

Troubleshooting¶

Notice shows "Draft" after publishing¶

• Verify you clicked Publish (not just Save)
• Check the Transparency Center URL to confirm the notice is live
• Clear your browser cache and reload

Validation warnings not resolving¶

• Review the specific warning message — it identifies the missing section or disclosure
• Some warnings require adding information to your organization settings first (e.g., DPO contact details)
• If a warning references a jurisdiction you no longer operate in, update your operating regions in Settings > Organization > Organization Details

Translations not appearing¶

• Verify you have additional languages configured in your plan
• Check that translations have been generated (they are not automatic — you must click Generate translations)
• Each language version must be reviewed before it appears on the Transparency Center

What to read next¶

• Publish a DSR form → — Set up data subject rights request handling
• Publish your Transparency Center → — Create a unified privacy hub
• Multi-layered notices → — Understand full, overview, and quick-look formats
• Consent management → — Configure consent categories referenced in your notice